GETMAN'S VIRTUAL FAIR FAQ's

HOW DO I REGISTER TO BE AN EXHIBITOR IN A VIRTUAL FAIR?

Look for “Exhibitors” at the bottom of the website, getmansvirtual.com, Click on the register as a dealer link. That will bring you to a registration form. Supply your own password and enter it twice. That password will disappear after you fill out the form. If you come back to this form to update your profile you will see the password fields empty. Leave them empty. When you enter your website address you must Enter http:// or https:// before your website address or you will get an error message.

WHAT HAPPENS AFTER I REGISTER TO BE AN EXHIBITOR?

Once you are approved as an exhibitor, we will enable your account and notify you. You may then choose a package and start to upload your items for the fair. Your items need to be uploaded and paid by the day the fair opens and before it opens for your listings to show in your booth. You may continue to edit the items up until and after the fair opens. Your bonus or extra items may be loaded after the fair opens but before the final day.

WHERE DO I GO TO UPLOAD ITEMS AND PHOTOS?

Go to the fair website, getmansvirtual.com. and look at the bottom of the page in the darkened area. You will see one of two links. If you see the term “MY DASHBOARD”, click that to be brought directly to your dashboard where you will choose your package. Or, if you do not see “MY DASHBOARD” you’ll see “DEALER SIGN-IN”. Click that to be brought to a gateway and enter your email and password (the same that you used when you first registered) to be brought to your dashboard to choose your package. You remain signed in until you click “sign out”. Therefore, anytime you return to edit your listings, just click “My DASHBOARD”. PLEASE NOTE: Choosing a package is your commitment to participate. If you are not certain about participating, do not choose a package until you are certain. If you choose a package and then decide you cannot finish, please notify us so that we may remove your name from the exhibitor list.

HOW DO I UPLOAD MY ITEMS?

When you are on your dashboard, you will see a green button titled “Add Item”. Clicking this button will take you to a page to add your items. Your description may be any length. You must choose one category and you may choose up to three categories for each item. If you decide to remove a category you have chosen, just “uncheck” it. You will be able to move items around within your booth after you have entered them using the “drag and drop” method. Do not be concerned about their order when you first load them. If the fair includes “bonus items” enter these after your other items. They appear at the top of the listing with a green background. These bonus items will appear as an item sells and you mark it “sold”. The sold button appears on your dashboard after the show opens. All remaining “extra items” will appear at a set time on the last day of the fair (usually 8 hours before the close of the fair). An email blast will go out announcing this.

ADDING KEYWORDS

At the end of your description for an item is a space where you may enter keywords or tags. When an item is searched during a fair, the search engine searches titles authors and the description. Add keywords separated by commas for terms which might be used to search for the item.

HOW DO I UPLOAD IMAGES?

After you add an item, you will upload as many images as you'd like directly from your computer. Be sure they are JPG or PNG format and under 10 MB in size. Photos should be at least 3000 pixels so that they enlarge clearly when clicked. The Photos should be between 2500 and 3000 pixels to take advantage of the photo enlargement viewer. The first image you upload becomes the feature photo and the rest will appear below the feature photo when a person is on the item page looking for more details about the item. You may move the order of the photos by the "drag and drop" method using your mouse. If you use a tablet without a mouse you will need to research how to do that with your device. NOTE: It is important to preview each item to be sure the photos are oriented properly. If a photo shows sideways try reducing the size of the photo and uploading it again. That usually corrects the orientation. Photos may be portrait or landscape. If a photo does not upload check the file name of the photo. Remove any special characters from the name such as #,'"]) etc.

HOW DO I KNOW HOW THE ITEMS WILL LOOK IN MY BOOTH?

Click the preview link to see how any individual listing will appear. You will also be able to preview the entire booth by clicking that button. To visualize the placement of each item within your booth, think of the booth as a grid with 3 items per row. The top left space will contain the first item and the bottom right space will contain the last item on the page. You may move the items into different positions using the “drag and drop” method. The items which appear at the top of the listings highlighted in green will be your bonus or extra items. These appear individually as you mark items sold. If you decide that those are not the items that you would like to be the extra items, just move the ones that you want to be extras to the top of the listings using the drag and drop method. The extra items will have a banner that reads “new listing” when it appears. Any extras which are not displayed during the first day(s) of the fair will appear on the last day of the fair.

WHAT DETERMINES THE ORDER OF THE BOOTHS IN THE FAIR?

Booths appear in alphabetical order when the fair opens. If your trade name is the same as your name, you may choose which word to alphabetize. Ex. Charles Smith Books can be ordered by "Charles" or "Smith" by going to the field in your profile, "Order by Word". Leaving the field "order by" blank and "Charles" will be alphabetized. Enter "Smith" and your company will be ordered with trade names that begin with "S". Our research indicates that the amount of traffic to a booth is not dependent on where the booth is situated within the fair but on the items within the booth.

MAKE USE OF THE COMPLETE REGISTRATION FORM TO PROMOTE YOUR BUSINESS

Be sure to enter all pertinent information about your business. You may go in and add or edit the information any time by clicking "Edit Profile" from your dashboard. Include your website, logo, social media information, a link to a catalog etc. This information will appear in the profile section on every page within your booth.

WILL I BE ABLE TO ACCESS AND RE-LIST MY LISTINGS AFTER THE FAIR CLOSES?

Yes, you will be able to view and re-list or export any of your listings since you began your participation. Look for the link on your dashboard "past items". Click that link to see all your prior listings. There is a check box to copy and re-list any item from a past fair. All text as well as photographs will be copied to the NEXT fair. You may edit any of the information from your dashboard. Only unsold items may be copied (reserved items may be copied). Photos may be changed. You must choose new categories as those do not copy from prior listings.

DO YOU HANDLE THE MONEY FOR THE SALE

No. You deal directly with the purchaser. They contact you by phone or email.

CAN I REPLACE AN ITEM ONCE IT SELLS?

You may be offered extra bonus listings for the package you choose. These extra listings are displayed as items sell and you mark an item as sold. For most fairs, all of your remaining listings that have not been displayed will appear on the last day of a fair.

BOOTH PRICING:

• 21 items $275
• 30 items $350

CAN I CHANGE MY PLAN AFTER I START TO UPLOAD

Yes, go to dashboard and choose "Change Plan". For that reason it is best to not pay until you have completed uploading the items because refunds cannot be given after you pay for a plan.

HOW DO I REQUEST A SPACE FOR THE NEXT FAIR?

By going to your dashboard and choosing a package.

you have any questions, send an email to [email protected]

©Getman’s Virtual Fairs 2020 Revised March 15, 2023

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