An online book fair featuring dealers of rare books, ephemera, maps, and vintage photography.

Dealer Information

REGISTER

HOW DO I REGISTER TO BE AN EXHIBITOR IN A VIRTUAL FAIR?

Click “dealer information” on the fair website. That will bring you to a registration form. Supply your own password and enter it twice. That password will disappear after you fill out the form. If you come back to this form to update your profile you will see these fields empty. Leave them empty. When you enter your website address you must Enter http:// before your website address or you will get an error message.

WHAT HAPPENS AFTER I REGISTER TO BE AN EXHIBITOR?

Once you are approved as an exhibitor, we will enable your account and notify you of the date that you may start to upload your items for the fair. Your items need to be uploaded and paid two days before the fair starts. If your listings are not paid, they will not appear when the fair begins. You may continue to edit the items up until and after the fair opens.

WHERE DO I GO TO UPLOAD ITEMS AND PHOTOS?

Go to the fair website using the link we provided and look at the bottom of the page in the darkened area. You will see one or two links. If you see the term "MY ITEMS", click that to be brought directly to your dashboard. Or, if you do not see "MY ITEMS" you’ll see "DEALER SIGN-IN". Click that to be brought to a gateway and enter your email and password (the same that you used when you first registered) to be brought to your dashboard. You remain signed in until you click "sign out". Therefore, anytime you return to edit your listings, just click "My Items".

HOW DO I UPLOAD MY ITEMS?

When you are on your dashboard, you will see a green button titled “Add Item”. Clicking this button will take you to a page to add your items. Your description may be any length. You must choose one category and you may choose up to three categories for each item. If you decide to remove a category you have chosen, just “uncheck” it. You will be able to move items around within your booth after you have entered them using the “drag and drop” method. Do not be concerned about their order when you first load them.

HOW DO I UPLOAD IMAGES?

You will upload images directly from your computer. Be sure they are JPG or PNG format and under 10 MB in size. Photos should be at least 800 pixels so that they enlarge clearly when clicked. The first image you upload becomes the feature photo and the rest will appear below the feature photo when a person is on the item page looking for more details about the item. You may move the order of the photos by the “drag and drop” method using your mouse. If you use a tablet without a mouse you will need to research how to do that with your device. NOTE: It is important to preview each item to be sure the photos are oriented properly. If a photo shows sideways try reducing the size of the photo and uploading it again. That usually corrects the orientation. Photos may be portrait or landscape.

HOW DO I KNOW HOW THE ITEMS WILL LOOK IN MY BOOTH?

Click the preview link to see how any individual listing will appear. You will not be able to preview the entire booth. To visualize the placement of each item within your booth, think of the booth as a grid with 3 items per row. The top left space will contain the first item and the bottom right space will contain the last item on the page. You may move the items into different positions using the “drag and drop” method.

MAKE USE OF THE COMPLETE REGISTRATION FORM TO PROMOTE YOUR BUSINESS

Be sure to enter all pertinent information about your business. You may go in and add or edit the information any time. Include your website, and social media information, a link to a catalog etc. This information will appear on every page within your booth.

WILL I BE ABLE TO ACCESS MY LISTINGS AFTER THE FAIR CLOSES?

No, once the fair closes, you will not be able to access your listings. Be sure to make a copy of the listings if you think you may need the information again.

WHAT DETERMINES THE ORDER OF THE BOOTHS IN THE FAIR?

The booths are ordered according to the time and date that you finish uploading all items and paying the booth rent. Our research indicates that the amount of traffic to a booth is not dependent on where the booth is situated within the fair but on the items within the booth.

DO YOU HANDLE THE MONEY FOR THE SALE AND CAN I REPLACE AN ITEM ONCE IT SELLS?

No and no. You deal directly with the purchaser. They get in contact you by phone or email. You may not replace an item once it sells. Once the fair begins, a switch will appear on your “dashboard” to click when an item sells or if you choose to hold an item for a buyer, you may indicate that the item is on reserve to indicate that within your booth.

BOOTH PRICING:

Booth pricing is based on the number of items you post

The minimum rental is $75 and the maximum is $225 per fair.

A new feature was added with the October fair. Based on researching how buyers react when on the site. We found that adding items on the last day of a fair adds excitement which reflects positively on return visits and on purchases. We have calculated that overall final day sales can be boosted by 4 to 10 times what normally would be expected. If you choose the 12 item option and pay $200 on your initial upload, you may add 3 items for an extra $25 anytime before the last day. Or, load all 15 items before the fair and the final 3 you add will be shown on the last day.

Choosing the 15 item option will keep the final three items hidden on the first two days to appear at the top of the booth on the final day of the fair. YOU MAY ADD THE FINAL 3 ITEMS ANYTIME DURING THE FAIR. SO, IF YOU UPLOAD 12 INITIALLY AND PAY $200, YOU MAY ADD 3 DURING THE FAIR AND PAY AN ADDITIONAL $25.A reminder email will go out to draw people back to the booth on the final day. We suggest that you rearrange the other items in your booth before the third day moving sold items to the bottom and placing items which you feel should have sold to the second row. The top two rows get the most visibility on the last day as people scroll through the booths.

It is suggested that when a fair goes live, generally at noon (EST) the first Tuesday of the month, you should make yourself available to answer questions from interested parties by email or phone. Interested parties will be able to get in touch with you via email or phone to ask questions or to finalize a sale (if you supplied your cellphone, you may receive a text as well. If you do not want a text or calls on your cell phone, do not supply your cell number). If you are only available at a certain time, add that to your profile under “hours of operation” or as a special note.

© Getman’s Virtual Fairs 2020

Revised September 21, 2020

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